CONDUCT OF BUSINESS
19 Local authority office cite [+]
Every local authority shall provide an office within the local authority area for the transaction of business.
20 Ordinary meetings cite [+]
Every local authority shall hold an ordinary meeting for the despatch of business on such days and at such hours as it may from time to time appoint but not less than once in every month.
21 Special meetings cite [+]
(1) The Mayor or President may at any time and shall, at the request in writing of not less than one-third of the Councillors, call a special meeting of the local authority, and the day fixed for such meeting shall be within fourteen days of the presentation of such request.
(2) The notice of any special meetings shall specify the object of the meeting, and no other subjects than those specified in the notice shall be discussed at the meeting.
22 Notice of meetings cite [+]
Notice of the time and place of every meeting of the local authority shall be served on every Councillor either personally or by leaving the same at his usual place of residence or at his business address not less than twenty-four hours before the meeting:
Provided that the accidental omission to serve a notice on any Councillor shall not affect the validity of any meeting.
23 Meetings of local authority to be public cite [+]
All meetings of the local authority shall be open to the public and to representatives of the Press unless the local authority by resolution at the meeting otherwise decides:
Provided that this section shall not apply to any Committee of the local authority unless such Committee by resolution otherwise decides.
(1) The quorum necessary for the transaction of business at a special meeting of the local authority shall be one-half of the full number of its Councillors excluding any vacant seat and where the number of Councillors shall not be divisible by two then one-half of the next lower number.
(2) The quorum necessary for the transaction of business at an ordinary meeting of the local authority shall be one-third of the full number of its Councillors excluding any vacant seat and where the number of Councillors shall not be divisible by three then one-third of the next lower number divisible by three.
(3) If at any special or ordinary meeting of the local authority a quorum is not present, the meeting shall stand adjourned to such other day as the Mayor or President fixes, and the business which would have been brought before the original meeting, if there had been a quorum present, shall be brought before and transacted at the adjourned meeting whether there is a quorum thereat or not.
25 Chairman of meetings cite [+]
(1) At every meeting of the local authority the Mayor or President or in his absence the Deputy Mayor or Deputy President if present shall preside as Chairman.
(2) If the Mayor or President and Deputy Mayor or Deputy President are absent from the meeting, the Councillors present shall elect one of their number to be Chairman of the meeting.
26 Vote of majority decisive cite [+]
(1) Except as otherwise prescribed all questions coming before any meeting of the local authority shall be decided by a majority of the votes of the Councillors present.
(2) In case of an equality of votes the Chairman at the meeting shall have a second or casting vote.
27 Minutes to be kept of all proceedings cite [+]
(1) Every local authority shall cause to be duly made from time to time minutes of all proceedings of the local authority and of every Committee appointed by it, including the names of the Councillors present, and the names of all Councillors voting on any question for the decision of which a division is called.
(2) All minutes shall be confirmed and signed by the Chairman of the meeting.
(3) The minutes of all proceedings of the local authority shall be kept at the office of the local authority and shall at all reasonable times be open to the inspection of any Councillor or rate-payer of the local authority area and of any officer of the Government of the Federation or of the State in which such local authority area is situate, any of whom may at all reasonable times make a copy of any part thereof without fee:
Provided that the minutes of the proceedings of any Committee shall not be open to inspection by a rate-payer unless the local authority otherwise directs.
(4) The minutes of proceedings at a meeting of the local authority or of a Committee duly signed by the Chairman of the meeting at which the minutes are signed shall be received in evidence without further proof and, subject to all just exceptions, shall be evidence of the matters stated therein.
28 Appointment of Committees cite [+]
Every local authority may from time to time appoint Committees, either of a general or special nature, consisting of a Chairman and such number of Councillors and such other persons as the local authority may think fit, for the purpose of examining and reporting upon any matter or performing any act which in the opinion of the local authority would be more conveniently performed by means of a Committee, and may delegate to any Committee such powers, other than the power to raise money by rates or loans, as it may think fit, and may fix the quorum of any such Committee.